Free template · copy and adapt
Virtual assistant job description
This virtual assistant job description template is written from the screening we run on real virtual assistants — copy it, replace the brackets, and post it. The bracketed parts are where the filtering happens.
Salary figures checked July 2026, sourced on our salary research. Free to use — no attribution, no email wall.
The template
Virtual Assistant — [Company]
[Company] is a [one-line description]. You'll be the general-purpose support that keeps the week moving: inbox and calendar, research, data entry, order processing, and the recurring admin that otherwise lands on [name/title] at 9pm. Over time, the best VAs here narrow: you'll find the two things you're best at and own them outright.
What you'll do
- Manage the inbox and calendar: triage, draft, schedule, confirm.
- Keep the CRM and records clean — data entry with the discipline to do it right at volume.
- Run research tasks: vendors, prospects, comparisons — delivered as a short brief with a recommendation.
- Process orders, invoices or bookings in [your tools].
- Prepare documents, decks and recurring reports from templates.
- Send a short end-of-day note: done, in progress, blocked — without being chased for it.
Requirements
- 2+ years as a remote assistant or in a comparable multi-hat admin role.
- Strong written English — most of the job is writing to people who matter.
- Proof you can self-manage: systems, checklists, and a clean handover doc from a past role.
- Tool range: Google Workspace plus the usual suspects (Canva, basic spreadsheets, a project tracker).
- Honest availability: this is [full-time/part-time] at [your hours], not a fourth concurrent client.
Nice to have
- Experience in [your industry].
- Light design, social scheduling or basic bookkeeping.
- Comfort using AI tools for drafts and research — with the judgment to verify before sending.
Compensation
[State your band. Market rate for a full-time virtual assistant is roughly $600–$1,200/month in the Philippines — sourced ranges for five countries are in the table below. Posting the band filters out mismatched expectations before they cost anyone an interview.]
How to apply
To apply, describe a real week where five things competed for your time: what you did first, what you asked about, and what you deliberately let slip.
How to adapt it
- Replace every bracket. The named tools, the hours, the band, the application question — specifics are what make strong candidates self-select in and weak ones self-select out.
- Cut duties you don't actually need. Six real duties beat ten aspirational ones; candidates can tell when a list was padded.
- Keep the application question. It's a two-minute work sample in disguise — the answers will separate your applicant pile faster than any résumé line.
| Country | Monthly range | Full guide |
|---|---|---|
| Philippines | $600–$1,200 | Virtual assistant salary in the Philippines |
| Colombia | $750–$1,500 | Virtual assistant salary in Colombia |
| Mexico | $800–$1,550 | Virtual assistant salary in Mexico |
| South Africa | $700–$1,400 | Virtual assistant salary in South Africa |
| Argentina | $650–$1,300 | Virtual assistant salary in Argentina |
The part the description can't do
A good posting attracts the right pile; it doesn't sort it. For virtual assistants, we sort with graded work: A prioritisation scenario across competing requests, plus a real deliverable in their strongest area. That's the screening we run on every search — here's a real sample shortlist showing what the evidence looks like, and here are the interview questions we'd ask if you're running it yourself.
Or skip the pile entirely
Post this yourself and you'll do the screening. Hand us the brief and you'll read three graded finalists instead — the search runs free, and the flat $1,995 is due only when you want introductions.
Hire a virtual assistant — search runs free
Common questions
Can I use this virtual assistant job description as-is?
Copy it, then replace every bracketed placeholder — the company line, tools, hours and band. The bracketed parts are the parts that do the filtering; a posting left generic attracts generic applicants, which is the problem a good description exists to prevent.
Should I include the salary range?
Yes. Posting the band filters out mismatched expectations before they cost anyone an interview, and candidates in this market read a missing band as a lowball coming. Our sourced country ranges are linked below so you can anchor honestly.
What actually screens candidates — the description or the interview?
Neither, mostly. The strongest predictor is graded work: a role-specific scenario plus a real work sample, read before you ever speak to anyone. The application question at the end of this template starts that; our screening runs the full version for you.
Is this template free to use commercially?
Yes — copy it, edit it, post it anywhere. No attribution, no email wall. We publish the market's working documents for free whether or not you ever hire through us.