Free template · copy and adapt
Executive assistant job description
This executive assistant job description template is written from the screening we run on real executive assistants — copy it, replace the brackets, and post it. The bracketed parts are where the filtering happens.
Salary figures checked July 2026, sourced on our salary research. Free to use — no attribution, no email wall.
The template
Executive Assistant — [Company]
[Company] is a [one-line description — what you sell and to whom]. You'll support [name/title] directly, owning the calendar, the inbox and the follow-through so their time goes where it matters. This is a trusted, long-term seat — you'll know more about how the business runs than almost anyone.
What you'll do
- Own the calendar end to end — resolve conflicts before they surface, protect focus blocks, and confirm every meeting has an agenda and a location that works.
- Triage the inbox daily: archive the noise, draft replies for the routine, flag the three things that actually need a decision.
- Book travel and build itineraries that survive a delayed flight.
- Produce short research briefs — a company, a candidate, a market — that end with a recommendation, not a link dump.
- Take meeting notes, extract the action items, and chase them until they're done.
- Handle recurring admin (subscriptions, vendors, scheduling links, light personal errands) without being asked twice.
Requirements
- 2+ years supporting a founder or executive, remotely, with references who'll say you made them faster.
- Written English strong enough to send replies under someone else's name.
- Async-first habits: you act with a stated default when you can't get an answer, instead of waiting.
- Fluent in Google Workspace, Slack and a notes tool (Notion or similar).
- Comfortable handling confidential information — comp, deals, personnel — and able to say how you've done it.
- Reliable overlap with [your hours/timezone] for at least [N] hours a day.
Nice to have
- Startup or agency background, where the surface area was wide and the instructions were thin.
- Light bookkeeping, ops or project-coordination exposure.
- Experience running AI tools for drafting and research — with judgment about what not to paste into them.
Compensation
[State your band. Market rate for a full-time executive assistant is roughly $800–$1,400/month in the Philippines — sourced ranges for five countries are in the table below. Posting the band filters out mismatched expectations before they cost anyone an interview.]
How to apply
To apply, tell us about a week where everything collided — travel, a conflict, an urgent request — and exactly how you handled the first two hours. Specifics over adjectives.
How to adapt it
- Replace every bracket. The named tools, the hours, the band, the application question — specifics are what make strong candidates self-select in and weak ones self-select out.
- Cut duties you don't actually need. Six real duties beat ten aspirational ones; candidates can tell when a list was padded.
- Keep the application question. It's a two-minute work sample in disguise — the answers will separate your applicant pile faster than any résumé line.
| Country | Monthly range | Full guide |
|---|---|---|
| Philippines | $800–$1,400 | Executive assistant salary in the Philippines |
| Colombia | $1,000–$1,750 | Executive assistant salary in Colombia |
| Mexico | $1,050–$1,800 | Executive assistant salary in Mexico |
| South Africa | $900–$1,600 | Executive assistant salary in South Africa |
| Argentina | $900–$1,550 | Executive assistant salary in Argentina |
The part the description can't do
A good posting attracts the right pile; it doesn't sort it. For executive assistants, we sort with graded work: A scenario on triaging a week's backlog after travel, plus a one-page research brief on a company they've never seen. That's the screening we run on every search — here's a real sample shortlist showing what the evidence looks like, and here are the interview questions we'd ask if you're running it yourself.
Or skip the pile entirely
Post this yourself and you'll do the screening. Hand us the brief and you'll read three graded finalists instead — the search runs free, and the flat $1,995 is due only when you want introductions.
Hire an executive assistant — search runs free
Common questions
Can I use this executive assistant job description as-is?
Copy it, then replace every bracketed placeholder — the company line, tools, hours and band. The bracketed parts are the parts that do the filtering; a posting left generic attracts generic applicants, which is the problem a good description exists to prevent.
Should I include the salary range?
Yes. Posting the band filters out mismatched expectations before they cost anyone an interview, and candidates in this market read a missing band as a lowball coming. Our sourced country ranges are linked below so you can anchor honestly.
What actually screens candidates — the description or the interview?
Neither, mostly. The strongest predictor is graded work: a role-specific scenario plus a real work sample, read before you ever speak to anyone. The application question at the end of this template starts that; our screening runs the full version for you.
Is this template free to use commercially?
Yes — copy it, edit it, post it anywhere. No attribution, no email wall. We publish the market's working documents for free whether or not you ever hire through us.